8 Tips for a successful Cloud based HRMS software Implementation in India

Beehive Cloud Based HRMS software in India

The first thought which hits your psyche before purchasing HRMS Solution for your company is its implementation. Today, market is overwhelmed with a lot of HRMS vendors. It is extremely hard for HR Managers or decision makers to pick the best one. Being sufficiently honest, almost all professional HRMS Solutions have same highlights and features. Yet, all are not meant for you.

Let’s take a very familiar example. You want to join a fitness center and want to opt for personalized service according to your health status to accomplish your fitness goals. Your trainer will make a personalized diet plan for you. Not necessarily the same diet plan will work for any other person or vice versa.

Same way, you need a solution which will suit your requirements and is deeply mapped as per your HR processes You ought to go for undeniable HRMS software which will streamline your complete HR processes. There have been numerous cases where HRMS systems have taken ages to finish implementation. The reason is essentially lack of coordination within their developers and implantation team. You never thought at this minor level isn\’t that right? To achieve best results after purchasing HRMS is the effective implementation.

Here are 8 secrets for a successful Cloud Based HRMS software Implementation in India:

1) Understanding HR Processes:

Yes of course the major responsibility lies with the HRMS vendor but, at the end it’s your organization. It’s like keeping a coach for your child. If you want best outcome, your dedication and understanding towards the process should be up to the mark.

2) Engaging the Stakeholders:

Purchasing and implementing a new HRMS Software is major expenditure for an organization. A definite brain storming session to gather specifications is very important. Ultimately what matters is the ROI (Return on Investment). The key stakeholders of your organization hold a vital responsibility for strategic decision making. To have right players at the right time is very important to win the game. Position the best HRMS Solution in your organization by ensuring these key stakeholders are involved:

  • Operational HR Staff
  • HR leaders/HR Managers
  • The reporting team
  • Managers

3) Study the Shortlisted Product:

First of everything, start by noting down the features and match as per your requirements. Then, shortlist the best ones and study in detail. You can also consider involving business consultants for the same. Keep in mind a few objectives while picking up the best one:

  • What is the scope of HRMS Software?
  • How will you achieve the ROI?
  • What are the current HR gaps and is the HR toll resolving all of them?
  • Is the system user friendly?

4) Cost of the HRMS Software:

Choose a wise package when it comes to commercials. Many HRMS vendors provide multiple packages rather than standard set of modules. The cost and flexible payment terms is the biggest perk while implementing HRMS solution, make sure you get all those benefits.

5) Crystal Clear Objectives:

Set the objectives very clear. Make a mind map before proceeding. Set up the right expectations on the table. Document every communication specially deadlines for set of tasks at vendor’s end. You and your entire team should be aware of the entire picture before going live with the system.

6) Trial and Testing:

Ask for a trial version of the software. Nothing can beat a practical experience. It’s a technology at the end. May be it’s too good but, it has to be perfect for your company. Be double sure about everything.

7) User Training:

There has been end number of cases where implementation process gets stuck due to lack of training and communication gaps. You need experts from implementation team who will be able to train you and your users to get those reports, analytics and results. While using HRMS tool, it’s not only feeding the data, but getting the best out of it is also very important. You should not be dependent on your vendor for small issues in future. More in-dependency means more efficiency.

8) Data migration and security:

This is where your technical expertise will come in the picture. You need to involve you IT expert to ensure that data is accurate and secured. Discuss the backup policies. Involve your employees to personally check if their data and information is safely uploaded.  Data security should be at the forefront on your mind, especially, if it’s the first time you are moving on cloud.


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