HRMS software is a set of systems and processes that combine human resource management with information technology through HR software for effective employee management is any given company. An HRMS software may help to revolutionize a workplace.
The majority of human resource management tasks like keeping employee attendance, salary records, salary hike records, performance details, benefits management and other tasks can be performed using HRMS software. The use of HRMS software gives a digital touch to the HR activities. End to end HR activities can be facilitated with HRMS software. HRMS software is also called as HRIS (Human Resource Information System) or HCM (Human Capital Management) depending on the company it is being used.
The main functions of HRMS software are:
HRMS software helps in processing payroll of the entire firm through a single click. Running accurate and timely payroll consistently is a mandate. With HRMS software you can reduce your time spent on entering information and eliminate work-flow struggles to improve operational efficiencies.
HRMS software helps in maintaining important records regarding the personal details, education details, previous employer details and other profile related details of the employee. This valuable information can be accessed by the authorities of the organization at any given point.
Training management is an essential function of HRMS software, where required training modules are scheduled for different departments like managerial, technical and others. The HRMS software keeps the record of a number of people enrolled in training in various modules.
Hiring & Onboarding
The HRMS software can be effectively used during the recruitment process and onboarding procedures of a candidate. The recruitment module in HRMS software helps the recruiter to source profiles from the database, source and scan resumes and schedule interviews. The onboarding details required like personal details, employment details, and others can be maintained using HRMS software
Maintaining Attendance Records
Keeping the attendance records and managing them is one of the major tasks done by HR, which can be easily managed with HRMS software. This feature keeps tab of the days worked by employees and calculates the days of absence, which will in-turn help in analyzing the performance, calculating the salary and other related tasks.
Assessment of skills can be conducted as a part of performance evaluation by using HRMS software. This helps in evaluating the workforce and for drawing future plans for workforce management. The performance evaluation can be used in appraisals and salary hikes.
Employee Self-service Feature
HRMS software allows a part of the HRMS database to be accessed by employees through which they can log in, update and get information regarding their pay, employee benefits, appraisals, personal details and other details. Secured login requiring secure credentials is issued to the employees to keep the data safe.
HRMS software or Human Resource Management System is a boon for human resource staff for human resource management. If HRMS software is completely used to its 100% in human resource operations of a company, then it will save up to 80% of time and labor for the HR department.