Today, HR is seen as a business partner, helping in creating the strategy and organizational direction. Its new role focused on knowing how the business can boost its processes in terms of workforce management. No matter what business you’re in, using one or various workflows is imperative, because they’ll help you simplify the HR process. As an HR professional, you should switch from a traditional role in a business to the role of a strategic partner for change within your company. Adopt a workflow-based HR process when the predefined processes are not enough. If you can achieve this transition you will help your company become prepared for a globalized world.
From hire to payroll, performance management, exit, you perform many HR practices and they are all about the process. All of these practices involve documents that need to be accessed and reviewed by multiple people. On the other hand, you often find that employees don’t follow established procedures or that the existing workflow is extremely frustrating. Or, you might already have better processes in place. Check whether your HR processes are unrefined and could be improved drastically.
Implementing the same HR processes that worked for other companies were designed as per their culture, size and organizational goals won’t really generate the kinds of results your company specific needs. You should take the opportunity to redefine the focus of processes and practices.
There are a lot of workflow software applications available in the market, such as Attendance workflow, Recruitment workflow, Payroll workflow, Grievances workflow, Resignation workflow and more. These applications allow you to easily make HR forms and procedures to distribute, process and review, resulting in improved and streamlined HR processes. Typically, they cover the key configurations like Approval rules, Assignment rules, Email notifications, Fulfillment tasks and more, enabling you to deliver a superior experience to your employees. And, they can also automate documentation submissions like a leave of absence, time sheets, performance reviews and more.
The top four benefits: Workflows help HRs in gaining Process Transparency, Process Standardization, Elimination of paper forms, and Focus on the goals.
Transparent HR processes improve employee loyalty and retention.
Standardized HR processes allow HRs to visually model the business processes that they actually perform.
Automation eliminates paper forms and manual routing headaches.
Workflow automation enables HR staff to serve their employees better, while still focusing on the higher-level HR goals and projects.
In a nutshell, adding proper workflows in the HR processes gives you better accountability. If the workflows are automated ones, it is even better for you to rid yourself of paper documents and work more efficiently.