The on-boarding process can be gruelling and time-consuming, filled with excessive amounts of paperwork for employees to sign, fill out, and file. In the past, the on-boarding process required employees to sacrifice days out of their training schedule and resulted in mounds of paperwork that were easy to lose and difficult to organize. Quality onboarding is essential to the success of a new hire, so to undervalue this process is faulty on the part of the organization. With 64% of companies planning to expand their hiring efforts over the next 12 months, organizations must either be prepared to process mounds of paperwork or implement a paperless onboarding process to compensate for the deluge of new talent.
With the help of Beehive HRIS on-boarding feature, processes can improve substantially and organization woes can be a thing of the past.
The most common concerns of those not buying a ticket for the paperless on-boarding train are compliance and legal safety. While valid, the fear that going paperless will compromise these important pieces of your company is misguided. Let us ease your mind and bring you to the paperless on-boarding side. Let us look at all the benefits of going paperless:
1. The On-boarding Process is Faster:
Since paperless onboarding is completed via the web, forms and orientation materials can be sent to employees instantaneously after hiring decisions have been made. There is no need to schedule times for new employees to meet with managers. Employees can simply look through materials on their own time and ask questions via email. If training videos are involved in the onboarding process, these can be easily included and sent with other on-boarding materials.
2. Simplification of processes:
The entire onboarding process can be cumbersome and rather time-consuming. Transferring the traditional onboarding program to a paperless one makes it easy to automate assigning, tracking, and maintaining new hire paperwork. However, with a paperless onboarding system, employees and employers can ease refer back to the material if they need to. Paperless on-boarding streamlines the process. Organizations who standardize the program see 54% higher productivity rates in new hires.
3. Cost Effective:
As all information is stored electronically, paperless on-boarding shall save company costs. This a will also lead to reduction in the need to purchase materials such as paper, ink, filing storage space, pens, paper clips, and other stationery. Additionally, employees won’t run out of materials and need to deal with the hassle of having to make a trip to the store. It shall also save up cost involved in the storage of these documents. As the employee
shares all the confidential documents with personal information, the security and safety of these documents becomes a task. Storage of such documents on cloud saves space and money.Even though it does have a bit of a price tag from the onset, the cost is offset over time by removing repetitive HR processes.
4. Paperless Onboarding is a Greener Solution:
Since paper, paper clips, and all the stationery materials for manual on-boarding are not needed for paperless onboarding, less of these materials are needed or thrown away. This reduces the company’s overall impact on the environment. When records need to be discarded,less waste is generated as files online can be deleted, it is a much viable option than shredding hundreds of paper.
5. Higher security of Information:
Security in paperless onboarding processes has been a concern in the past. However, employee information may be more secure with HRIS than manual filing systems. Electronic employee files are usually protected with passwords, encryption, and high-level security measures. If these layers of security are implemented and used properly, they are superior to lock-and-key filing cabinets that can be easily breached by devious employees.
Beehives' On-boarding software has the power to reshape your business, streamline processes with your mission and goals. Ours is the only software that utilizes your organization’s mission, competencies and goals to hire, retain and engage; creating unparalleled levels of success.